Litigation Legal Secretary - Orange County, CA

We are seeking an experienced Litigation Legal Secretary to join our Orange County office. This role supports a dynamic team of attorneys focused on employment and labor law, providing a full range of administrative and legal support.

Key Responsibilities

• Maintain and update electronic case files following established protocols.
• Prepare and revise correspondence, pleadings, discovery submissions, and arbitration/mediation documents for agency, state, and federal matters.
• Assist with administrative filings and exhibit preparation for various proceedings.
• Manage attorney calendars, ensuring compliance with filing deadlines.
• Complete monthly expense reports and assist with client invoicing.
• Monitor CLE requirements and assist with bar admissions as needed.
• Coordinate travel arrangements, including flights, hotels, and transportation.
• Prepare trial notebooks and proofread legal documents.
• Run conflict checks and open new client engagements.
• Maintain awareness of current cases and projects for assigned attorneys.
• Handle confidential and time-sensitive materials.
• Perform other administrative duties as assigned.

Qualifications

• Experience: Minimum 5 years of legal secretary experience, preferably in labor and employment law.
• Technical Skills:
• Proficiency in ECF and California state e-filing systems.
• Experience with document management systems (e.g., NetDocs).
• Strong knowledge of Windows environment, including Word and Outlook.
• Familiarity with billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus.
• Legal Knowledge: Understanding of state and federal rules, procedures, and legal terminology.
• Additional Skills:
• Ability to support multiple attorneys simultaneously.
• Trial preparation experience is a plus.
• Excellent verbal/written communication and proofreading skills.
• Strong organizational skills and ability to manage multiple priorities.
• Reliable, punctual, and detail-oriented.
• Education: Associate degree or bachelor's degree preferred; equivalent experience considered.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.